How to Set Up an Exchange Email Account in Outlook 2013

Set up your Exchange email account in Microsoft Outlook 2013 in a matter of minutes with auto-discovery. Outlook uses auto-discovery to attempt to automatically configure your Exchange email account during the account setup process. This means that you can configure your account by simply entering your email address and password in the Outlook Startup wizard.
Outlook Startup Wizard

The first time you launch Outlook, the Outlook Startup wizard runs. If you closed the wizard, you can add your Exchange account anytime from the Outlook File menu. If your Exchange server is not configured for auto-discovery, you can manually configure your account.

MS Outlook 2013 Account Settings Page

MS Outlook 2013 Account Settings Page

Auto-Discovery Method

Auto-discovery is the quickest and most efficient way to set up your Exchange email account. To use the auto-discovery method, open Outlook, then click the “File” tab to display the File menu. Click the “Add Account” button in the Account Settings section to launch the Account Setup wizard. The Auto Account Setup screen opens.

Type your name in the Your Name field, then type your Exchange email address in the Email Address field. Note that if you are on a network, the Your Name and Email Address fields may automatically populate with your information. Click “Next.” Outlook automatically connects to Exchange and configures your email account. The Congratulations screen displays when the connection is made. Click “Finish” to close the wizard. You are now ready to use your Outlook client.

Manual Method

If your email system administrator requires additional setup steps, such as a security configuration for the enterprise network, you must use the manual method for setting up your Exchange account in Outlook. If auto-discovery fails, you will also need to use the manual method.

To manually configure your Exchange account in Outlook, open the client, then click the “File” tab to display the File menu. Click the “Add Account” button in the Account Settings section to launch the Account Setup wizard. The Auto Account Setup screen opens. Click the “Manually Configure Server Settings or Additional Server Types” option, then click the “Email Account” radio button. Click “Next.” Click “POP” or “IMAP” as your account type, then click “Next.”

Type your name in the Your Name field in the New Account dialog box, then type your Exchange email address in the Email Address field. Click the “Account Type” drop-down box, then click the same type of account you selected in Step 4. Type the “Incoming” and “Outgoing” server IP addresses or domain names in the respective fields. Type your email address in the Username field, then type your password for your Exchange account in the Password field. Check the optional “Remember Password” check box to save your password on the server. Click “Next.”

To enter the data for the SMTP server, click the “Outgoing Server” tab. Click the check box next to “My Outgoing Server (SMTP) Requires Authentication” check box if your SMTP server requires login credentials. Type your email address and password in the Username and Password fields. Click the “Require Secure Password Authentication” check box if the Exchange server uses secure authentication. Click the “Advanced” tab to enter Ingoing and Outgoing server port numbers, if required, then click “OK.” Outlook attempts to establish a connection with the Exchange server. A Congratulations message appears when the connection has been made.

Network Login

If your name and email address auto-populates from your network login when setting up your email account, check the information, then click “Next” to continue if the information is correct. If you need to make any modifications to the auto-populated fields, click the “Manually Configure Server Settings or Additional Server Types” option to edit the fields and manually configure your account.


The Outlook auto-discovery feature can have your Exchange account set up in a matter of minutes. However, if your organization requires additional security protocols or settings, you must use the manual method to configure the email client.

Technology is moving Telepathy from Science Fiction to Fact

The term ‘telepathy‘ is 130 years old and refers to ‘distant perception’ or rather the transfer of information from one individual to another without any direct physical interaction.  While the natural occurrence of such powers has always been contested, new neutral interface research is showing flexibility of the mind in using novel sensory channels.


In August 2013, researchers at the University of Washington were able to control the hand movement of a voluntary subject via the internet, an electroencephalograph machine, and a transcranial magnetic stimulation coil.  Simply put, the first subject thought about moving his hand, his brainwaves were recorded and transmitted to the second subject, whose hand move without his own control.


In a more invasive, but astonishing, study with rats, neuroscientists at Northwestern University in Illinois were able to demonstrate the transference of situational information.  In the first case, rats were presented with a pair of levers where pressing the correct lever would supply a treat.  The first rat was given visual contextual clues as to which was the correct lever.  The second rat then successfully picked the correct lever four times out of five without such clues.  In the second experiment, use of tactile senses were used instead of visual, but had a similar success rate.


Finally, researchers at Carnegie Mellon University linked six mice into a single network to run parallel mazes with reward paths, punishment paths, and neutral paths.  These mice were able to use information from their cohorts in order to both avoid the punishment paths and select the reward paths at a statistically significant rate.  Parallel mazes were used to ensure there was no unintended information sources, such as scent trails.


In conclusion, we are entering an era where telepathy or direct mind-to-mind communication or collaboration not only is a possibility, but a reality.  As the technology becomes less invasive and our understanding of how the brain produces thoughts and impulses, the potential to revolutionize how we deal with other people will grow.  Natural telepathy might or might not exist, but technologically enabled telepathy is a reality.  As the mechanics of telepathy are explored, mainstream acceptance and investigation of the possibility for natural telepathy will grow.

Opening Microsoft Outlook .Pst Email Files Without Outlook

Office has been a mainstay of the Microsoft franchise for more than two decades.  Microsoft Office has woven it’s way deep into the world’s businesses, and has become a standard among workers. Having standardized on Microsoft Office allows workers to easily transport their basic communication skills from one workplace to another, rather than having to learn a new system.  Using Excel or Word at Company ensure that when a worker moves to Company B, they can be productive very quickly.

Microsoft Office Outlook is part of the Office Suite, yet it is the application most likely to not be available at a new company. As email increasingly migrates to the web, Outlook is under threat as never before. Microsoft has been fighting back with Office 365 and, but competition for enterprise email users is now fierce for email users from web-based email providers like Gmail.

People possessing Outlook .pst files that contain their email history, but who may no longer have access to Microsoft Outlook, can use an email viewer such as Pst Viewer Pro to view, search and print their legacy email messages.  PstViewer Pro’s skinnable interface can even partially mimic the Outlook 2013 experience.

Pst Viewer Pro is a complete and self-contained Windows application for accessing the contents emails stored as .pst, .ost, .msg, and .eml files.  Outlook is not required for opening email messages. Access or bulk extract email file attachments directly to your hard disk, or convert email messages  .PST to .PDF format.

Image of Outlook Pst Viewer software.

Open Outlook .pst email files without MS Outlook.


Opening a .PST file

Pst Viewer Pro does not depend upon the presence of Microsoft Outlook or MAPI to parse the emails in the .pst file.  To open a .pst file with Pst Viewer Pro, first install and start the software. You can obtain a free trial from the Pst Viewer Pro product website. 

Next, use the folder navigation on the left side of the page to locate the .pst file.  Click on it, and the folder structure of the .pst file will be revealed.  Click on the top folder to read in all of the email messages into the mail list.   Click on any message to see it’s contents.

Maybe there is a certain email you want to locate among all of the thousands of messages in the .pst file.  A “Quick Search” function lets you search through all messages to find those that match your query.   An Advanced Search lets you find messages based on a more specific search criteria, such as a setting a date range, or only searching specific fields.

The Advanced Search pane in .Pst Viewer Pro email viewer software.

Search Outlook .pst files using advanced settings, such as setting a date range or searching specific email fieldsPst Viewer Pro can read not only Outlook .pst email files, but also Outlook .ost files. It also reads individual email messages that are formatted as .msg and .eml email files, also .mht files.



If your task involves processing or searching email messages, download a free trial of PST Viewer Pro today. The trial of Pst Viewer Pro operates for 15 days. The limitations of the trial include a watermark on the pdf files it produces, and a batch limit of 50 emails per operation. The 50-email limit is removed after purchasing the software.

Image shows the search field in Pst Viewer Pro.

PstViewer Pro Quick Search for Outlook .pst files.


Microsoft’s Office 365 – The Most Significant Change May Lie In How You Buy It

The past few iterations of Microsoft Office have mostly offered cosmetic and workflow improvements. Buttons have been placed on a new Ribbon at the top, and the layout has been rearranged for a neater look. Office 2013, the latest version, doesn’t offer much new in its feature set either. Microsoft does offer you a new way to buy it, though.

The regular way to buy Office is still around – you pay $400 for the entire suite or about $150 for just the main programs. The innovation comes in the form of Office 365. It’s a way to access the entire Office suite through a paid subscription.

The Office 365 suite in the Cloud requires a $100 annual subscription. Subscribers to Office 365 never need to upgrade their software when Microsoft releases a new version. As long as they continue to pay the subscription, they always get the latest.

Office 365 logo

What does office 365 mean to the future of Office?

As Microsoft points out, there certainly are benefits to the subscription plan. To begin, the $100 subscription allows you to put Office on not one, but five computers – which could be any mix of PCs and Macs. They don’t even have to be the same computers all the time – you can change which computers Office goes on at any time. If you have many computers, Office 365 is obviously cheaper. All the Windows computers with your copy of Office 365 have their settings synced automatically.

An Office 365 subscription doesn’t just get you the Office suite for five computers. You also get access to the new way to access Office – called Office-on-Demand. If you need to work on a computer that doesn’t have Office, you are able to download the Office program you need, work on it, save your documents and leave. When you finish working and log out, the downloaded Office program uninstalls itself.

If you bought regular Office software for five computers, it would set you back at least $750. You would be able to keep that for two years until the next Office version came out. With Office 365, you would only spend $300 for the same duration and you would automatically get the latest version when it came out.

On the regular Office 2013 version, you’re encouraged to save all your documents to Microsoft’s Cloud storage service called SkyDrive. You get 7 GB of free online storage. When you buy an Office 365 subscription, though, you get an additional 20 GB.

Microsoft must really want to push the Office 365 subscription model – they offer you even more. Every Office 365 subscriber gets an hour of free Skype-to-phone phone calls every month.

While the purchase method is the most significant change to Microsoft Office 2013, the software itself has some changes, too.

To begin, the Office 2013 interface uses the same visual style as Windows 8. No edge is rounded, for instance, and there are no shadows. The latest Office also takes on a subject that’s been close to Microsoft’s heart lately – touch. All the buttons on Office are more spaced out – to help you touch them accurately with a finger (if you have a touch screen). There are too many buttons on any Office program for touch to be workable, though.

Many of the new cosmetic touches to Office 2013 are fun to experience. The cursor moves more smoothly. In Excel and PowerPoint, you don’t need to click on a design template to see what it makes your presentation look like – you just need to hover.

Word does PDF very well now. Any document that you type out on Word can save as a PDF document. Opening a PDF makes Word work in something called the Reading Mode – which makes it look like an e-book reader. Word doesn’t work dependably as PDF reader, though. It stumbles with many documents.

Most of the software improvements to Microsoft Office in the most recent version are ones that address the visuals and usability. They make every Office program now a very polished experience. The pricing system is the most significant change, though. The subscription model makes Office much cheaper and a much more sensible option to many.

3 Tips To Speed Up Slow Computers

It is inevitable that computers will begin to slow down over time. Many think that it is just the fact the computer is becoming outdated or obsolete. The fact is that the computer is most likely just in need of some regular maintenance to get back to its prior performance levels. These are things that anyone can do themselves and save the trip to an expensive computer repair person. The following three tips will highlight some of the things anyone can do to help the computer increase its speed and get it back to when it ran more smoothly. This mainly applies to computers running Windows operating systems like Windows 8, Windows 7, Vista and XP.

Remove Spyware and Viruses

One of the biggest culprits of a slow and sluggish computer is spyware and viruses. Many spyware and virus programs collect on computers as people browse around the Internet or unsecured networks. Computers with anti-virus programs are not immune to getting them either. However, if a computer has no sort of anti-virus program they are exponentially more prone to getting infected.

Many virus and spyware programs are simply a nuisance. They will get inside the computer and run, show unwanted advertisements or a range of other annoying things. They will, however, not do any direct damage to the computer. On the other hand, there are viruses and spyware programs that will do a great deal of damage to the PC by erasing files, sending personal information to nefarious people and spreading around a network or among your contacts.  There are ways to protect a PC from both of these scenarios, however.

One good free tool to use is Microsoft Security Essentials. It is free for home users and acts as a barrier to virus and spyware programs. The program is installed on a computer and a process will run in the background acting as a shield for the computer. If it senses anything trying to be installed on your computer or notices a suspicious file it will block the action. Furthermore, it will update on regular intervals. Since there are new threats released every day that is important feature. Without regular updates, a computer is only secure as its last update.

Not only will it protect the computer from future threats, it will also scan the computer for anything that may already be present on the system. It is a good idea to run a full scan after installation if no other anti-virus program was previously installed on the computer. If it catches anything it can be set to delete the threat or place it in a special quarantine location away from other important files.

Run Disk Defragmenter to Speed Up File Access

Over time a computer will have a harder time accessing files on the hard drive. This is primarily due to disk fragmentation. As new files are created, pieces of the file are placed on the hard drive in free spaces that are found. They are not necessarily in contiguous spaces. Therefore, the operating system may have to search across several parts of a disk to find all the pieces before rendering it.

Running the disk defragmenter with Windows will put all the fragmented pieces in contiguous places. This will speed up writing to and reading from the disk.

Running disk defragmentation can take a fair amount of system resources to run and can make working on the computer difficult while it is occurring. One can still work during the process, but it will need to be understood that working during this process will be slower. It is a good idea to run the process after hours when the computer will not be used. The process can take hours to run if it has not been done in quite some time.

Get Rid of Unneeded Files

A computer will also slow down if the hard drive gets low on disk space. It is a good idea to regularly clean up unneeded files from the hard drive or archive them to another location. There is a tool in Windows called Disk Cleanup that can make the process easy to identify files that need to be removed.  It will scan through standard places on the computer that tend to accumulate unnecessary files. This will include anything from temporary Internet files to installed programs that are rarely used. It reports back in an easy to read format that lets one decide what should be removed. The files it shows are all safe to remove, and it is up to the user if they want to keep them or not.

These three tips will help any sluggish PC get back to its former self. There are many other optimization tips that can be done to make a PC perform even faster, but they are a bit more advanced or can require a small investment. It is hoped that anyone looking for a free and simple way to optimize their PC will find some use from the three tips outlined here.


An Introduction to Tablet Operating Systems

By Charles Jackson

Tablet devices are rather like conventional computers in many ways. They have similar (albeit scaled-down) hardware components and they are available with a variety of operating systems. The operating system is one of the most important considerations when it comes to choosing a new tablet computer, since it dictates which programs and games you can run on it. Although there are others, by far the most common tablet operating systems are Apple iOS, Microsoft Windows 8 and Google Android. Here is a brief overview of each.


iOS is the operating system found on all Apple mobile devices such as iPad tablets and iPhone smartphones. Although it is largely built on the same core as that used by MacOS for Macintosh laptop and desktop computers, the interface is very different. The operating system is one of the oldest and most widely respected, although it is only available on devices made by Apple.

iOS prides itself on being exceptionally easy to use. It is also widely supported with there being a vast range of apps available for it. Many people swear by Apple products with their unique user interfaces and good integration with social networking and other online services. However, there are others who prefer to stay well clear of iOS due to lack of customization options and freedom when it comes to compatibility with other devices and software.

Windows 8

Windows 8 shipped in late 2012 and, with it, shipped Windows RT, designed to run on tablet computers using ARM architecture. Some high-end tablets run desktop versions of Windows 8 due to the fact that the new operating system is already well-optimized for touch-screen input and mobility in general. Be aware, however, that Windows RT only allows you to run the new full-screen Metro-style apps and does not allow you to run desktop applications designed for previous versions of Windows.

Most of the world’s desktop and laptop computers run Windows 8 or earlier, so it is understandable that many people want their tablet computers to run a familiar operating system as well. Nonetheless, Microsoft is actually relatively new in the tablet computing scene and, because of this, there is not a great deal of apps available for Windows 8 on tablet devices. Nonetheless, this will likely change in the coming years although the operating system still has a lot of catching up to do in order to be able to compete with Android or iOS in this respect.


The Google Android operating system is, as of June, 2013, currently the most popular mobile operating system out there and it is found on numerous tablet devices as well as most of the world’s smartphones. Due to this, Android users can enjoy access to a vast and constantly increasing collection of both free and paid apps through the Google Play store. The operating system is also open-source, making it easy for people to customize it and develop their own apps. This also comes with the disadvantage of stunted security in some cases, however.  Another common criticism is the relatively poor battery life of Android devices.

For lovers of Google and its many online services, a tablet running Android is often a no-brainer, since the operating system seamlessly integrates with your Google account as well as many other online services such as Facebook and Twitter. Users can also enjoy a highly customizable interface (much more so than that of either Windows 8 or iOS).

The Importance Of Email Encryption For The Small Business

While the Internet has revolutionized growth opportunities for small businesses, they are also often the target of choice for hacker as small businesses often lack the security resources of larger competitors. While basic levels of defense are a must for users of any size, in the form of antivirus software, firewalls and password protection, a commonly overlooked – and exploited – flaw tends to be the laissez faire approach taken towards email security, where responsible operators are increasingly turning towards specialized providers of email encryption.
It’s a sad indictment of the digital age that crime online is flourishing as powerful, freely available software is exploited by hackers with even the most rudimentary computer skills. The approximate figure for just reported cases of Identity theft in the USA during 2011 runs to approximately twelve million individuals, a staggering statistic that suggests online fraud is a truly boom business. It is naive for business operators to presume that they will be lucky enough to remain unaffected, or are to small to be at noticeable risk. Hackers looking to commit business fraud will selectively target small operators as they play catch up to their skills and are the easiest, most unaware prey.

 (C) ShashiBellamkonda on Flickr

Small businesses receiving recognition by SBA.

Exploiting email is one of the most common means of gaining access to information that in any other guise would be secured either by a physical envelope, a secure locked down online connection, or by direct telephone contact. Business holders should consider the number of times that they have included even the most apparently basic information within their online correspondence, be they account numbers, email and delivery addresses, invoice numbers or even the cardinal sin of unencrypted bank or credit details. Even by intercepting just one receipt for payments – often automatically produced and sent by email software – can provide all the information a hacker may need to commit serious fraud that may take months to straighten out, with consequential damage to reputation and financial reserves.

Fortunately there is now no longer any excuse for small businesses to ignore the inherent importance of email encryption to their operations, as a variety of service providers now offer a quick, convenient and often free service to protect confidential correspondence. It is important to realize that email encryption is only limited in terms of legal protection, in the USA after 180 days it loses status as a protected communication and becomes merely another database record. For business holders with email accounts holding thousands of communications, it is crucial to take their defense into their own hands as these records are only limited in terms of legal protection. Indeed, a business holder may be left scratching their head at the legal weaknesses and lack of support after a hack, lending even more kudos to the theme that prevention beats cure every time.

Perhaps one of the best operators offering a secure email encryption service is Lockbin, a straightforward site that uses powerful AES-256 bit encryption and does not even require formal registration with the site. The principle is extremely simple, in that the user creates a password that they then communicate to the receiver through any method other than email, perhaps most commonly at the end of a courtesy call or by text message. This layer of security is going to protect communications not merely through the nature of a password protected, secure email, but also by dissuading any but the most determined hacker to even bother attempting to crack the code as they can freely move on to easier victims not using encryption protection.

PDF Postman is ideal for users of MS Outlook as it is an add on to this service that integrates with the email software and Adobe reader for a simple one click layer of security. PDF files are especially important to protect as they are those most searched for among hackers as they often tend to be scanned or copied invoices bearing account and delivery details, all that is needed for the knowledgable criminal to assume identity and commit severe fraud in the victims name.

These are just two of the options available for small businesses to consider as they look to improve the security of their email handling system, and it is key that they take responsibility for not only their own security but also that of their customers and suppliers. Internet security is soon going to be one of the most looked for traits in online business as incidents of hacking and online fraud continue to rise, and just like a shopping mall the responsible retailers always comes out on top.

Third Party Apps to Fill the Windows 8 “Void”

By Veronika Lazabal

Windows 8, apps, quality

Windows 8 apps

Big name applications like Pandora, Google Maps, and Twitter are noticeably absent so far from the Windows Store. Luckily for Windows 8 fans, there are plenty of third party apps designed specifically to step up and fill in for these sorely missed favorites. Here’s a look at some of the best stand-ins on Windows right now:

Mine for Facebook

Unlike Twitter, which recently announced their plans to launch a Windows 8 app as soon as possible, Facebook has admitted that it has absolutely no immediate plans to join the Windows 8 world. Mine for Facebook has stepped up to take on the need, however, with an alternative app that really customizes your FB experience. Change up your news feed view, notifications, and even how you look at your friend’s profile pages.Of course, you’ll still have to hop onto the actual site for certain Facebook activities, including tending to your Farmville land.


Audiophiles with hours invested in their Pandora playlists were no doubt bummed to find their favorite free music streaming absent from the Windows store. PRadio is an excellent replacement to the Pandora app, and virtually no adjustment time. The application gives you access to all of your radio stations, and lets you continue to thumb up or down songs to customize your listening experience.

And with Snapped mode enabled, you can listen to your music while you go about your business. Snap sets your playback controls in an unobtrusive panel at the side of your screen, allowing you to jam to your favorite tunes, no matter what else you’re doing.


Sure, Windows 8’s current messaging app works beautifully with Windows Live Messenger and Facebook Messaging, but what about all the friends you have on other chat and messaging networks? No need to lose touch once you upgrade to Windows 8. Instead, simply install the IM+ app, a free service that that supports all kinds of other chat networks, including AIM, Google Talk, Yahoo Messenger and ICQ. It will even send you a push notification when someone is reaching out to you.


Movie Guide

Movie and trivia buffs everywhere heaved a collective sigh at the fact that IMDB is categorically missing on Windows 8. Movie Guide quickly stepped up to fill the void, allowing users to browse movies, watch trailers, and explore actors to their heart’s content. There are even search features that allow you to check out similar films, and a watch list for making lists of movies you want to see later.


Two Ways to Search for Files in Windows 8

Windows 8 introduced a new method to search for files. From comments we’ve received, it appears that some people really miss the Windows 7 quick search method for finding indexed materials. Search is still present in Windows 8, but it’s not quite as convenient as it once was.

To search a Windows 8 computer, do the following:

Windows 8 task bar provides access to search

1. Move your mouse cursor to the upper right corner of your screen. When the task bar appears, click on Search.


2. When the search box appears, click “Files” to search for a file on your computer.

Windows 8 search box


Another way to search your Windows 8 computer is to use File Explorer.

1. Move your mouse cursor to the lower left corner of your screen. When the Start panel box appears, right click on it and select File Explorer.


Windows 8 start panel

2. When File Explorer loads, click in the search box and type what you are looking for.




Windows 8 File Explorer

How to use Windows 8 File Explorer